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Problem: Word 2008 for Mac takes forever to print to PDF, and creates a HUGE file up to a couple hundred megabytes — all this from a .doc or .docx file that is only a couple megabytes large at most.

Solution: Select All of your text, then go to Tools -> Font and uncheck “Enable all ligatures for this document.”

Explanation: Word has a bug that of version 12.1.5 has not been fixed. Every time there is a ligature in your document (meaning letters like f and i in “find” are joined nicely together for typographic flair) Word embeds your font again in the PDF. So you can end up with your font embedded a thousand times or more, once for each ligature.

By doing this, my PDF went down from 175MB to 1.7MB

Yes, this is a truly stupid problem since you won’t get to use ligatures for your PDF. I couldn’t find this solution on “teh internetz” so here it is for search engines to spider and hopefully someone out there with the same problem can spare themselves the trouble I went through.

Moving to a new apartment or house can be a real pain. Multiple trips, renting a moving truck, having to call friends over to move the heavy items, stacking boxes after boxes…

Wouldn’t it be great if you had less “stuff” to move? Imagine being able to pack up all your belongings and be gone in under an hour or two.

That’s exactly what I have done for years, after moving around the country quite a bit. You learn to downsize and optimize the essentials. It paid off in Florida when evacuating from hurricanes meant packing and leaving as soon as possible. You never know whether a natural disaster, social upheaval situation, or other trouble might force you to split.

My philosophy is this: Everything durable that I own must fit into my car. One car, one trip, one lightweight lifestyle. Here’s how I did it:

• Use a laptop/notebook computer, not a desktop – This is an obvious choice. I prefer 13” – 14” screen sizes. It’s amazing the amount of space this saves.

• Ditch the subwoofer – Use decent 2.0 desktop speaker system if necessary (that means two speakers to handle everything), or just get some good headphones. It’s ridiculous lugging around a big boxy subwoofer.

• Get an air mattress or Army cot – I had enough of shoving heavy mattresses up narrow stairways. An air mattress collapses and folds small enough to fit into a shoe-box. There are larger ones to hold two people if needed. Cover it with a white waterproof mattress liner/cover to protect it against mildew and punctures. Avoid air mattresses with air cells that run length-wise, rather look for ones with vertical cells. Coleman mattresses are decent, and you can buy a D-battery-powered air pump from Coleman that fits their nozzles. If you are single, an Army cot is a more permanent and hassle-free solution. Folds up small. Get the wooden ones, as they are sturdier than aluminum. Check local Army/Navy surplus stores. For comfort, you can use a foam or blow-up camping mat with it.

• Mobile Office – Instead of a big desk, you can get away with four milk crates and a 48” by 16” white laminated particle board normally used for shelving. Stack the crates two by two to form the columns, lay the board over it. This way you can use the crates for moving books and other items in the car, or use them as bookshelves when set up as a desk. A sturdy padded folding chair completes the rig.

• Get used furniture when you arrive, sell/donate before you leave – You can get chairs, desks, and other items for cheap at Salvation Army, Goodwill, college surplus stores, etc… wherever you can later donate/sell them back. This way you don’t have to rent them, pay lots of money for new, nor be stuck with them when moving, nor have to throw them away.

• Cook like MacGuyver – be creative with your kitchen accessories, using one tool for multiple jobs. You don’t need an egg whisker when a fork will do. Avoid the useless bulky gadgets unless they’re expendable or absolutely necessary. Forget the clunky salad spinner, just strain the stuff. No George Foreman grill if you have a stove and pan. All you really need are: cups, mugs, plates, bowls, flatware, chef’s knife, paring knife, small cutting board, cheap tupperware, medium pot, saucepot, medium pan, and small pan.

• Donate unused clothing – If you don’t wear something during the course of a year, you don’t need it. Get rid of those unused clothes that are not in your regular rotation.

• Go for quality, compactness, and durability – It’s true that paying more means paying less in the long run. When you buy cheap, they aren’t that durable and you end up with extra bulk from old semi-functional junk you tend to keep around. Better to buy it right the first time instead of upgrading later and having the old thing taking up space. This goes for shoes, computers, and anything that you intend to use often and for a long time. The more often and longer you will use it, the better quality it should be. If you’re looking for maximum durability with lowest price, you’ll have to seek out used or military surplus goods, or get lucky on ebay.

• Ditch the TV, microwave, and fridge – Yup, turns out you don’t actually need to own these. Most apartments come with a refrigerator already. A microwave is bad for your health, and it’s better to lug around a smaller toaster oven than a microwave. As for the television, that’s what your laptop is for. No separate dvd player, amplifiers, plasma screen, huge speakers necessary… no, just the laptop and its two external speakers to watch movies and online videos.

• Sleeping Bag – If you’re single, this one is easier to pull off. Instead of the big comforter set, just get a single 20-30F sleeping bag and a fleece liner. It will keep you warmer, is more compact, and can be used for camping. Pillows are cheap and disposable, although they cram well into spaces in the car, so get whatever pillow you wish.

• Folding Chairs/Couches – They make decent replacements for that heavy couch. These are bucket chairs, casual leaned-back chairs, etc… that go into a living room and fold up nicely. Try them out first to make sure they are comfortable, otherwise you’ll end up not even using them.

• eBooks – Unless you absolutely cannot stand reading on the computer, it’s better to have a collection of eBooks than several boxes of heavy hardcopies. I keep in hardcopy only my most frequently referenced, beloved books, while the rest have been digitized or downloaded to read on the laptop. Books can make up a significant portion of one’s possessions in weight, so it helps to reduce the paper as much as possible.

• Tools – For basic jobs, you mainly need a mutitool like a Leatherman or Victorinox Swiss Army Knife for every-day-carry (EDC), and a compact power tool like a Dremel. The Dremel has cutting wheels, grinding wheels, can be used for polishing, sanding, routing… lots of things that would take ten times longer to do with a hand tool. Of course you can have your tool bag with wrenches, hammer, etc… as well, but my point is that if you need to be compact, you can go far with a few hand/power tools, without needing a full workshop with drill press, vice, circular saw, table saw, and the other big-bulk items. That’s what neighbors are for :)

It’s important while doing this to keep your psychological state from feeling constricted, poor, or self-pitying due to the restriction on material possessions. It’s not about shriveling up, materially starving, and withdrawing from the world, rather think of it as converting quantity into quality, becoming more honed like the edge of knife, going for zen-like simplicity and efficiency, becoming more skilled with a fewer number of higher quality items. You are merely trying to reduce your inertia, become more aerodynamic and flexible in life, and create more space, time, and energy to be filled with non-material pursuits.

Swiss Knives are great. I think everyone should own at least one since they fit inconspicuously in your pocket or purse and come in handy when you least expect it. One tool saves you the trouble of running to the tool drawer, borrowing scissors, or looking around for some poor substitute to do a job. They are not just for camping, hiking, or being a survivalist, but are good at work, home, and — once upon a time — at school. Nowadays not so much as a Nerf ball can be brought to school without getting suspended for carrying a weapon, so kids please leave the knife at home.

Before I got my Swiss Army Knife, I locked myself out of the apartment once and had to take a screen off the window to get back in. How did I do it? By looking around the parking lot for five minutes until I found a penny, which I sharpened on a cement wall into a sharp edge, which I then used to dig into the pins holding the screen in place and slide them free. That’s an example of a poor substitute. It would have taken me five seconds with my Swiss Army Knife. Now if my knife had come with a bump key, that would be something :)

So what other unconventional things can you do with a Victorinox Swiss Army Knife?

• Hook – 1) Untie knots. Just dig the hook into a part of the knot and pull. The smooth metal polish on the hook should allow the string to slide through as the knot unravels. 2) Tighten boot laces — instead of jamming your finger beneath a lace, just use the hook… good for hiking when the boot needs to be extra tight (like when walking down hill).

• Flat-head Screwdriver – You can modify the tool in the following ways: 1) grind the tip into a chisel edge so that you can still turn screws with it, but now it doubles as a wood chisel or improved pry as well — just file the tip on one side with a Dremel or metal file. 2) If you have a dremel with a small grinding wheel, you can likewise grind the little notch (wire stripper) on both flat sides so that the bottom of the notch is now sharp instead of thick. It’s the only way to make it into an effective wire stripper, otherwise it really won’t strip anything.

• Phillips Screwdriver – Just a word of advice: only the Explorer, Swiss Champion Plus, and Swiss Champ (of the standard sized models) has this one pulling out parallel to the long axis of the knife. Otherwise they come out the bottom perpendicular to the knife. If you expect to use this one a lot, say for opening electronics cases or putting together furniture, I highly recommend getting one that opens parallel to the knife body, otherwise it’s awkward to use.

• Magnifying Glass – This one is also featured on the Explorer, Swiss Champion Plus, and Swiss Champ. How useful is it? Well I’ve burned wood and started fires with it in bright sunlight. Paired with the tweezers it’s indispensable for removing splinters. The newer models have a transparent plastic housing around the glass lens, whereas the old had a gray-colored nylon-like plastic. Both are pretty durable, although I prefer the old gray one.

More ideas are on the way… stay tuned!

Be prepared for weather disruptions, power outages, and other emergencies with a backpack containing essential survival items. This is called a “bug-out bag” because it’s the one bag you’ll grab when you need to dodge disaster. It also provides tools and added security on camping and road trips.

The key to preparedness is covering your bases with minimum time, energy, and money. This way you neither blow your life doing nothing but obsessing about survival, nor risk your life by taking no action whatsoever. And the bug-out bag is the perfect example of a balanced compromise. Once it’s assembled and you know how to use all the items, you can put it out of your mind until the time comes to open it.

So here is a list of suggested items that should go into a bug-out bag:

• Wad of Cash — the number one item to keep in your bag. A tame disaster will simply mean leaving the town and finding a motel room somewhere, or trekking cross country in your vehicle. You will need cash to pay for gas, motel room, food, and possible car repairs along the way. If you want enough to be able to relocate anywhere in the country within a moment’s notice, you’ll need about $3k. Otherwise $300 in small bills ($5, $20) is the absolute minimum to be safe. Have a roll of quarters as well.

• Victorinox Swiss Army Knife or Leatherman Multi-Tool – get a medium sized one, neither the tiny ones that are too spartan, nor the large ones that are too unwieldy.

• Scissors, folding saw, and locking folding knife – these can replace the Victorinox or Leatherman, or else used as additional backup for heavier duty tasks.

• LED light that you can strap to your head – Very important since it frees both your hands for writing, reading, doing dishes, fixing things, going to the bathroom, and other activities done in the dark. When the power goes out for days, you’ll appreciate this.

• LED flashlight — can’t have too much light. There should be one headlamp, hand-held flashlight, and lantern per person. Hopefully one of those lights has a red filter or red LED to use at night to preserve night vision.

• LED Lantern – illuminate a living space with an electric lantern. The 6V batteries last a long time. Preferably get an LED model, otherwise regular bulbs are fine if you get some spare bulbs.

• Rechargeable Batteries and Regular/Solar Charger — another critical item. Get two to three packs each of AA and/or AAA batteries, depending on what items you have. The most compact chargers are flat ones that roll up into a pouch, used by the military, but they are quite expensive.

• Wide brimmed water-repellent hat – good for keeping your face and neck free from sunburn and rain. The hat should be floppy enough to fold and thus take up less space in the bag.

• Rain poncho* – these fold up nicely and keep the rain from soaking through your clothes and chilling you into hypothermia.

• Pair of work gloves* – you will likely be using tools outside where the cold and the friction of the tool handle will hurt your hands. Therefore be sure to have decent work gloves.

• First aid kit, field surgical kit or suture kit, butterfly stitches – most important items for a first aid kit: Neosporin, assorted bandages, small bottle of iodine or alcohol or wipes instead of bottle, anti-diarrhea medicine, aspirin, gauze pads, and tape. The field surgical kit is not something you can use without medical training, but chances are you may end up being with someone who does have enough knowledge to use it. Not as essential as the First Aid Kit however.

• Small bag containing soap, toothbrush, toothpaste, folded wad of toilet paper – Going without these can be demoralizing.

• Packet of baby wipes (the ones in the wrapper sold as refills) – when you don’t have a sink, shower, or bathroom, these wipes will keep you fresh. I used them while camping in the wilderness for a week and they worked great. Just make sure they have a sealable bag or container to store in otherwise they will dry out, although water revives them if they do.

• Bottle of 90% rubbing alcohol – aside from disinfecting skin and medical instruments, this also serves as a firestarter. Unlike hydrogen peroxide it has a long shelf life. It can be wiped under the arms to kill odor-causing bacteria as well.

• Bag of cotton balls, jar of Vaseline — you can make incredible firestarters by soaking the cotton in Vaseline and lighting it beneath a small mound of twig kindling atop larger twigs/branches. Swipe each cotton ball around in the Vaseline, massage it so that the Vaseline penetrates into the center, and squeeze out any excess, then fluff it up a little. For convenience you can prepare these ahead of time and pack them into an Altoids tin or other small container. Each ball burns for about a minute, enough to light the thicker kindling.

• Cone shaped coffee filters – doesn’t take up much space, can be fashioned into dust masks, used to make tea from wild-picked herbs, and help filter particles from water.

• Box of Power Bars or other small-size high-calorie food – let’s say you split town and have to drive three days without stopping for anything but gas, or have to hike for a couple days. Here is where some food bars can get you through. They should have a long enough shelf life that you can eat them up if the expiration date approaches without their being used yet.

• Tea bags (green, black, hibiscus/rosehip) – morale booster and energizer. Long shelf life. Avoid coffee, as it will go stale.

• Bottle of ascorbic acid (vitamin C) – very important. If you end up eating nothing but canned or preserved foods, hunted game meat, and/or grains, you will soon develop sores in your mouth and on your skin from lack of Vitamin C. It’s difficult getting fresh fruits and veggies with adequate Vitamin C in survival situations, thus having a bottle handy saves you much trouble. The other important vitamins are the B-Vitamins, but they go bad more quickly… however, if you don’t mind rotating out a bottle of B-Vitamins with a new bottle periodically, you’ll prevent other maladies.

• Compass – Whichever one you get, know how to use it. For most people a simple but rugged compass suffices, enough to tell North from South, and East from West when navigating according to a road map. It should be marked with degrees. Avoid the micro-compasses that look like watches, as they are too small to be useful. Suunto or Brunton are good brands. If you will be navigating in the wilderness, the only proper solution is a topographic map with a more complex compass, but you’ll have to practice it at least once and know all its functions, else it will be more confusing than useful.

• Sunglasses and dust mask – protection from sun and dust when walking or cleaning up debris. Sunglasses should be sports-style that wrap-around and are durable. Dust mask can be basic, as long as it fits. Don’t expect to avoid biological agents with a basic dust mask, however. This is more for volcanic ash, road dust, particles from burning buildings, and so on.

• Two changes of socks, underwear, and undershirt – at the very least have those. Depends on how much fits into your bug-out bag. This way you can wear one while washing/drying the other two.

• Pair of walkie-talkies with at least 3 mile range – the cheap alternative to CB radio. This is critical if you and your friend or partner will be using separate cars, or will ever temporarily split up, otherwise you risk never seeing them again, at least not without confusion and worry about where they are. Don’t expect the cell-phone network to stay up. There may also be other people in the area with walkie-talkies and you can scan through for their communications and vice versa. By the way, when they say 22 or 35 mile range, they really mean 3 to 5 miles max. The higher figure is if you’re broadcasting off the top of a mountain with line of sight to the target.

• “Two packets of emergency camping blankets”:Emergency Survival Blanket – High Quality Polyethylene Heatsheet Survival Blanket – By Adventure Medical Kits (For One Person) – folding foil covered mylar sheets, available in the camping section of sporting goods and general stores like Wal-Mart. They can make temporary lean-to shelters, make you harder to detect by infrared-equipped helicopters (god forbid you should ever have to face that situation) and keep you from freezing to death if caught without shelter by wrapping it around you to reflect back your body heat.

• Hand-operated water filter — of course water is critical. Chances are you will have access to faucets or bottled water, but equal chance is you’ll have only a stream, puddle, or rain water to drink. Don’t mess around with water — getting cholera, diphtheria, and other diseases will knock you out. Filter the water, boil it for 10 minutes, and do whatever is necessary to make sure you don’t drink contaminated liquids. Water filters can be expensive, though, so be ready for the sticker.

• Collapsible water container — these hold up to one gallon, yet collapse into a deflated bag. Very good for filling up at gas stations and elsewhere. You’ll want to fill a couple of these at every opportunity, to make sure you’re never caught without water. Otherwise you only have a couple days before you get too weak from dehydration to get more.

• Solar powered calculator, paper notebook, ball-point pens — you will calculate mileage, leave notes, make lists, and other important tasks that should not be left to juggling solely in your head.

• Four cans of Sterno fuel and folding camp stove or attachment, or small Woodgas Stove — The Sterno cans are cheap and easy to use, but will run out eventually. It’s better to pack them than have nothing, as they will boil water, heat food, sterilize metals through heat, and globs of the gel can be put onto wood piles to start a camp fire. The Woodgas Stove is a great alternative since it uses fuel always available everywhere: wood scraps, twigs, branches. Just load up the stove, start a fire, plug in the AA battery pack, and it burns not only the wood but the smoke that comes from it, leaving a clean flame. I’d say avoid those small camp stoves with the propane canister attachments as the fuel cans will be difficult to come by.

• Steel camping cup to cook stuff in, metal spork — Make sure it’s steel or titanium and not aluminum, and if you get a cooking set, it has to be compact by nesting the various pans/pots into a single sizable package.

• One case of military MREs — Not a bug-out bag item (too large and heavy) but useful enough to mention anyway. If you can afford it, and don’t want to bother with any other food preparation or PowerBars or anything, these military “Meals Ready to Eat” are the way to go. Decent shelf-life, fully waterproof packaging, and they come with utensils and condiments. They will last one person between one and two weeks. You can also get just a few full MREs, and then buy a case of just the entree packets to avoid paying extra for redundant utensils. These can be eaten without heating. You can make your own MREs inside zip-loc bags from: pouch chicken/tuna/albacore, dehydrated minute rice / potatoes / oatmeal, milk or hot cocoa powder, can of veggies, packet of honey, bullion cubes, candy bar.

• Crowbar / tire-iron — nice weapon, can pry open candy machines and doors, make sure that the tire iron actually fits the lugnuts on your car.

• Can of Mace / Pepper-Spray — This is the legally safest form of self-defense. You can spray someone in self-defense and not go to jail for having wounded or killed him. Being non-lethal, it can be used more often. Also works on attacking animals. Will buy you the time and advantage needed to run away (best option) or further incapacitate with other stronger means. Even if you’re a guy, and can legally buy pepper spray, get one. Clip it onto the outside of the bag within easy reach, or in an outer pocket.

• Packet of nylon rope — too many uses to list them all, but some uses include: stringing up the foil blankets for a lean-to shelter or tent, hang or tie stuff together, etc…

• Box of long-lasting emergency candles — with these you can make wax firestarters, light damp wood through prolonged application of the flame, and seal cracks and edges to be more water resistant.

• One spool of fishing line, 50-100 lb strength or greater — as many uses as the nylon rope. Aside from fishing (provided you have hooks and bait) you can also make snares for birds and small game.

• Packet of Bic lighters — don’t bother with Zippos, as they don’t work well, are difficult to light, and run out of fuel too easily. Bics flick on easily.

• Roll of duct tape — entire books have been written on the creative uses of duct tape. But most likely you’ll use it for patching holes, keeping things attached, and binding the ankles and wrists of your enemies (just kidding).

• Small roll of plastic sheeting (aka drop cloths) — these make large and quick expedient shelters. Can also serve as water collection membranes for air wells, if you know how to build one.

• Compact tent, 0-15 degree sleeping bag, camping matt — optional, but if you have the space and money, these are worth having. If you are short on cash, at the very least have a good sleeping bag, which you’ll be able to use inside unheated vehicles or buildings. Avoid the bags under $25 with the polyester fill as they are poor quality and don’t insulate well. Ones in the $45-$70 range with Holofil or better fibers are good enough. If you want a sleeping bag liner to help keep it clean, get a cheap $10 fleece one from Wal-Mart, which adds about 10 degrees of warmth. The degree ratings on sleeping bags is a joke — when they say “30 degrees rating” read it as “You’ll be frozen numb but not quite dead at 30 degrees when you use this bag.” Therefore I recommend nothing weaker than a 15 degree mummy bag, preferably 0 degrees, as you’ll probably end up using it on freezing nights.

• Backpack — Only if you expect to hike long distances would you need an expensive frame backpack, otherwise any backpack big enough to contain these items (except the MREs and sleeping bag) will do. Even tying them up inside a thick garbage bag (to seal out moisture) and placing inside a cardboard box is good if you’ll simply be moving it from house/apartment/motel to car.

I will add more to this list over time. Remember you don’t have to get everything on this list, nor buy it all at once. The good thing about items featured here is that, even if you never end up using them in a bug out or emergency situation, they can still be used in everyday life. Always prepare for the possibility that you’ll never end up facing an emergency or disaster. In other words, don’t waste your life preparing for the end of the world, rather make survival preparations a little side thing to cover the minimum needed to not be caught with your pants down should something indeed happen.